Creating a Folder


To create a new folder in your inbox, right click on your inbox and select 'Create new folder'. 




If you want to allow someone to send messages "on behalf of" you, you need to use Delegate Access.


Note: Items in any existing sub-folders of the folder you share are not available to the person unless
you change the sharing permissions on each sub-folder. However, new sub-folders (created after sharing rights were set) inherit the folder access permissions of the parent folder.


If you are sharing your Inbox, just follow the steps in part one below. This is also true for sharing
Sent Items, Deleted Items, or Drafts.


If you are sharing any folder lower in the hierarchy than your Inbox, be sure to follow the steps in

both part one and part two below.


Part One - Sharing the contents of a folder


This example shares your Inbox, but you can share any mail folder on the Exchange server.
If you share a folder other than your Inbox, complete these steps AND the steps in part two below.


1. Right-click the folder you want to share. (You can only share folders on the Exchange server, not local folders.)
From the menu that appears, click permissions. A folder permissions dialogue box will open.


 


2. If the person (or group) you are going to share with is listed in the table at the top of this dialogue box,
skip down to step 6.


3. Click the plus sign near the top left of the dialogue box.



4. Enter all or part of the person's name or email address. OWA will display matching
entries from the directory.


5. Select the desired entry, then click add.


6. With the person you're about to share with highlighted in the table at the top of the dialogue box,
use the Permission level drop-down list to select the desired level of access.
(What do the choices mean?) Short version:

Reviewer - the person can read items in your folder, but can't add, delete, or change anything.

Author - the person can read and create items, and can modify and delete items that he or she creates.
For example, the person can create task requests and meeting requests directly in your Calendar folder.
The person cannot modify or delete something that you created.

Editor - The person can do everything that an Author has permission to do, and can modify and delete the
items that you created.


 

7. Click OK.


Part Two - Making higher-level folders visible


If you shared your Inbox in Part One above, you do not need to read any further or do any of the
steps here in Part Two.


If you shared a folder lower in the hierarchy than your Inbox (that is, a folder "inside" your Inbox,
Sent Items, Deleted Items, or Draft), you'll also need to make the "parents" of that folder visible
so that the person can navigate to the folder you've shared. They won't be able to see the items
in those other folders.


1. In the left column of OWA's mail display, right-click the name of your account
(the entry just above your Inbox, probably your name or NetID).
From the menu that appears,
click permissions. A folder permissions dialogue box will open.




 

2. With the person you're about to share with highlighted in the table at the top of the dialogue box,
click to put a check-mark next to Folder Visible in the Other section. Do not change the Permission level.


3. Click OK. Right click on the folder select Add shared folder.




4. Type the beginning of your manager's name. OWA will look for and display matches as you type.
Select the desired entry, then click add. Your manager's name will appear at the bottom of the Navigation Pane.




 

5. Click the small, right-facing arrow next to the name. After a brief pause you'll see a list of whatever
mail folders have been shared with you.